Data Collaboration

Data Silos

Collaboration

• Does the organization have many cross-functional teams?

• Do departments and functions in the organization share data?

• How is it shared? What is the most common method?

• Is the shared data updated regularly by a provider? How often?

• Is the shared data updated by the recipient? Are those updates shared?

Ownership

• How is data ownership determined in the organization?

• Am I allowed to extract, store, manipulate and build reports on data in my area?

• How is data controlled by its owner?

• Does the owner notify others when data is updated? How often?

• Are there areas within the organization that doesn’t share data?

Processes

• How do I gain access to owned data?

• Once I gain access, what rights do I have?

• How is the data I’m provided maintained? Who maintains it?

• Does requested data now flow to me automatically? How often

Discovery

• Can you identify an area whose data is tightly controlled?

• Is there an area within an enterprise whose data is inaccessible?

• How difficult is it to merge data from different areas of the enterprise?

• How many different organizational areas have customer data?

• How many different organizational areas have product data?

• How many different organizational areas have pricing data?

• Give the client a definition of a data silo, which areas in the organization does this explanation sound like?

Data Trust

Data Source Status

• What are the primary sources of data within the organization?

• Are the data sources reliable and reputable?

• How is data collected, and is there a standardized process for data collection?

• Are there any concerns or issues related to the accuracy or reliability of data sources?

Data Quality Status

• Is there a data quality assurance process in place?

• How is data quality measured and assessed?

• Are there any known data quality issues or challenges?

• Are there procedures for addressing and resolving data quality issues?

Data Governance Status

Is there a defined data governance framework in place?

• Are there clear roles and responsibilities for data management and oversight?

• Is there a data stewardship program to ensure data integrity and compliance?

• Are there data access and security policies in place to protect sensitive data?

Data Transparency Status

• Is data transparently shared across departments and teams?

• Are there mechanisms in place to track data lineage and provenance?

• Are data definitions and metadata documented and accessible?

• Are there procedures for resolving discrepancies or conflicts in data interpretation?

Data Privacy

• Are there policies and procedures in place to protect data privacy?

• Is data access restricted to authorized personnel?

• Are there measures to safeguard sensitive or confidential data?

• Is there awareness and compliance with relevant data protection regulations?

Data Quality

• Are there processes in place to validate and verify data accuracy?

• Are there methods for cross-referencing or cross-validating data from different sources?

• Are there procedures for identifying and addressing data anomalies or outliers?

• Are data validation results documented and communicated effectively?